Help for administrators

When you set up a school, a guide walks you through seven steps. You can press Skip for now on any step and come back later from the Finish setting up banner.

1. 1Welcome: your school’s name and time zone. Lesson checks run on this clock.
2. 2Make it yours: your logo and school colour.
3. 3Check your timetable: your lessons and when each one is checked.
4. 4Connect your attendance system: connect Arbor, or start with demo data.
5. 5Set up staff groups: who gets pinged about which students.
6. 6Invite your staff.
7. 7Choose who needs two-step verification.

1. 1Go to Integration and choose Connect Arbor.
2. 2You’re taken to Arbor. Someone with Arbor administrator access approves WithMe there.
3. 3Back in WithMe, the page shows “Approved in Arbor — waiting for confirmation”. This usually takes under a minute and updates by itself.
4. 4Once connected, press Test connection, then Import students.
5. 5Choose Arbor as the system and switch Checks are on.

Your student list then refreshes from Arbor every night. Press Sync roster now after a big change, such as the start of term.

Disconnect stops lesson checks straight away. The students already imported stay, so you can reconnect later without losing history.

In Timetable, each period has a name, a kind (Lesson, Registration, Break, Lunch or Other), start and end times, and a Check at time.

• Only lessons and registration periods can have a check.
• The check time must fall inside the period.
• Periods can’t overlap, and each must end after it starts.
• Use the Checks on switch to pause checks for one period.

Press Save timetable when you’re done, or Undo changes to start again.

Add holidays and INSET days in Closed days, with a From date, a To date and an optional reason. No checks run on closed days or on days outside your School days.

Press Invite staff and paste up to 200 email addresses, one per line or separated by commas. Choose their roles and groups, then Send invitations. Each invitation lasts 14 days.

Importing from a spreadsheet: press Import staff and Download template. The columns are Display name, Email, Roles and Groups. Only Email is required. Separate several roles or groups with a semicolon, and use group names that already exist. Anyone without a role becomes Staff.

From the menu on each person’s row you can Edit their name, roles and groups, Suspend or Reactivate them, Withdraw invitation, or Reset two-step verification.

Groups decide who gets pinged about which students. Each group covers one or more year groups. Leave every year empty to cover the whole school.

• A pastoral team covering every student.
• Heads of year and tutors covering their year.
• Senior leaders covering the whole school.

Someone in several groups still gets just one ping per check. Deleting a group stops its pings, but nobody loses access to WithMe.

• School days: the weekdays checks can run.
• Codes to follow up: register codes that mean “no reason yet given”, separated by commas. The default is N.
• Recheck every (minutes): how often WithMe re-reads the register during a lesson, from 5 to 60 minutes. The default is 10.
• Branding: upload a PNG, JPEG or WebP logo up to 2 MB, and choose a school colour.

In School settings → Two-step verification, choose who needs it:

• Optional: staff can turn it on for themselves.
• Administrators: every administrator must use it.
• Everyone: all staff must use it.

People who need it are asked to set it up next time they sign in. We recommend at least Administrators, because administrators can see and change everything for your school.

Students shows the roster WithMe has from your attendance system. It’s read-only, so make changes in Arbor and they arrive at the next sync. Tick Show students who have left to see students who are off roll.